Privacy Policy

Protecting your privacy

The UK Data Protection Act 2018 requires all organisations within the EU who process Personal Data to be transparent on how, why and what data is captured, stored and processed; the lawful basis for holding and processing personal data; how individuals can access information on themselves held by the organisation; and how they can control, or object to, the use of their personal data.

The Institute of Development Studies (IDS) – who manage the website – is committed to protecting your privacy and complying with these regulations. This statement sets out how this is implemented across all of our communications channels, applications and networks, and details your rights in relation to your personal data that IDS captures, stores and uses. In addition to the above, we collect information automatically about visits to our website.

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If you have any questions or requests concerning how we use your personal information or comply with data protection legislation, please contact the Data Protection Officer.

Your Rights

You have the right to access, rectify, restrict or prevent processing of your data by IDS. IDS will always verify your identity before processing your request. To do this we might ask for another form of identification and ask for proof that you are the person asking this. If you choose to activate your right to rectify, restrict or prevent processing and/or storage of your personal data, IDS will ensure that this is communicated to any third party with access to your data.

You have the right to know what data IDS holds that relates to you. You can make a IDS Subject Access Request at any time to the IDS Data Protection Officer (DPO). By making this request IDS is legally obliged to share all the information that the Institute holds on you, IDS will respond to a data access request within 72 hours. IDS then 30 days in which to fulfil the requests.

If you wish to rectify the data that is held on you, IDS has a month in which to complete the process.

In addition, all marketing e-communications sent out by IDS provides you with an option to unsubscribe.

If you object to the lawful basis upon which we hold your data, you should contact the DPO where your objections will be reviewed. During this period all processing of your personal data will be suspended with immediate effect.

Alternatively, you may lodge a complaint with the UK Supervisory Authority for the implementation of GPDR which is the Information Commissioners Office (ICO).

We do not use any automated decision-making systems except those used to detect and remove viruses from content you may provide us or undertake automated profiling. We do not record data which falls under the Sensitive/Special Category. IDS will never attempt to buy or sell your Personal Data.

Storage, use of personal information and data protection

Any personal data captured by IDS is used and held in accordance with the requirements of the General Data Protection Regulation (GDPR) 2018.  All IDS Staff are required to complete and pass an online data protection course which gives them knowledge on how to process personal data.

We will only disclose data when obliged to disclose personal data by law or we have your consent.

  • Within IDS to monitor events and short training
  • Suppliers we engage to process data on our behalf (i.e., payroll) or marketing emails
  • Legal representatives

We will only share your personal information with third parties who process data on our behalf or where necessary, for example when your information needs to be provided to the financial institution that processes our credit card transactions. They receive your name, address, telephone number, credit card number and expiry date solely for the purpose of verifying the credit card number and processing the transaction in a secure environment. They employ industry standard security technology to ensure the confidentiality of your transactions.

Internet-based transfers

Given that the Internet is a global environment, using it to collect and process personal data necessarily involves the transmission of data on an international basis. This means, for instance, that data you pass to us may be processed outside the European Economic Area, although the data will always be held securely and in line with the requirements of UK data protection legislation. By communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.


When people visit the Clean Energy for Development website, we log non-personally identifiable information including IP address, profile information, aggregate user data, and browser type. We use this data to monitor usage and improve our website services.

Email subscription services

You should not enter information on behalf of another person or about any other person. Your name and email address will be used only for delivering to you the services to which you have subscribed, for sending information about these services, for sending you password reminders and for validating security. They will not be provided to any third parties without your express consent.

If you are sharing your email address with other people, IDS cannot protect any information you provide against access by the other users of your email address, nor can IDS prevent other users of your email address changing your subscription details.

Use of personal information

We may process personal information collected via this website or other electronic communications networks (i.e., like email address) used by IDS, for the following purposes:

Advertising and Marketing

  • Opting in to receive our e-newsletters to receive the latest information on Clean Energy for Development.

Accounts and records

  • The administration of supplier records relating to goods, orders, services.
  • Accounts provided to IDS.


  • Capturing data from CCTV camera placed in and outside the IDS Building for the purpose of monitoring a potential crime. Read the IDS CCTV Policy.

Event sign-ups

  • Processing personal data for persons who sign-up to attend one of our seminars held by Clean Energy for Development.

Research data

  • IDS captures a degree of personal data for research and academic purposes. Some of this data is needed to be kept long-term and shared with other partners around the world. At the inception of each project, the project lead will have to fill in a Data Protection Impact Assessment (DPIA) form to map out how personal data is shared and stored.

However IDS processes your personal information, it will be done so lawfully, fairly and transparently. We will never process your person information for any other purpose or reasons specified at the time your personal information is collected. We will only ask you to provide information which is adequate and necessary in order to process your data according to its intended and agreed purpose. Your personal information will always be processed securely by authorised personnel employed by/or acting on behalf of IDS and will only be stored within appropriate formats for periods of time which are justifiable by law or business purpose.

External providers we use for personal data capture

IDS uses a range of 3rd party processors who process personal data on behalf of IDS. All 3rd party processors are contractually obligated to process personal data in lien with GDPR requirements.

Marketing Emails

  • IDS uses a third-party provider, MailChimp, to deliver our quarterly Clean Energy for Development e-newsletter. We gather statistics around email opening and clicks using industry standard technologies. All subscribers  to sign up to our newsletters. For more information, please see MailChimp’s privacy policy.


  • IDS uses a third-party provider, AM Fire and Security to provide our CCTV coverage for in and outside of the building. Their privacy notice can be sent on request.


  • IDS uses a third-party provider, Event Brite, to capture sign-ups for Clean Energy for Development key events and seminars. For more information, please see Event Brite privacy notice.

Web analytics

  • IDS uses a third-party provider Google Analytics to monitor web usage and page visits to the Clean Energy for Development website. For more information see the Google Analytics privacy notice.

Live streaming

  • We use Zoom to facilitate the live streaming of our webinars. For more information see Zoom’s privacy policy.

Subject access requests

You have the right to see what personal data we hold about you. To obtain a copy of the personal information we hold about you, please write to the Data Protection Officer, Institute of Development Studies, Brighton, East Sussex, BN19RE or email [email protected].

After you have requested a subject access request, you will be notified within 72 hours that your request is being dealt with. IDS will then have 30 days to provide the information to you. Please see the IDS Subject Access Request Policy 2023 for more details.

Data breach

If you want to report a data breach then, please write to the Data Protection Officer, Institute of Development Studies, Brighton, East Sussex, BN19RE or email [email protected]. We will respond within 72 hours.